Software Management is here to help all Kentucky governmental offices, regardless of population, budget, or other factors.
No One Knows The Commonwealth Like Us
We have over 41 years of experience serving and supporting our customers around the Commonwealth. Whether your county has 7,500 residents or 750,000 residents, we offer the services and support you need to run your office. We have partnered with over 85 counties across the Commonwealth, and we have the experience and solutions you need to improve your operations!
Support to Keep Your Office Running
CUSTOMER SERVICE
Our Customer Support is intentionally structured to enhance success.
Operations
We quickly meet the hardware needs of our Kentucky neighbors.
SOFTWARE
We work diligently to resolve any issues clients present to our Software Team.
Check out our products
At Software Management, LLC, we are pleased to offer multiple products that help streamline your workflow, all at affordable prices for offices of all sizes! We are a one-stop shop that aims to provide immediate access to all your record needs.
CCLIX+
SMLLC’s CCLIX (“CLICKS” – County Clerk Image Indexing) system has been the preferred land records solution for Kentucky Counties since its pilot launch in 1984 and official rollout in 1988. Selected by the Kentucky Department for Libraries & Archives (KDLA) after a competitive process, CCLIX continues to serve as the state’s trusted automated indexing system for local government.
eCCLIX
Building on the strength of our CCLIX platform, SMLLC introduced eCCLIX, the secure, cloud-based extension of our land records management system. eCCLIX provides 24/7 access to public records from over 80 Kentucky County offices—making it easier than ever to search, view, and print recorded documents without a trip to the courthouse. Widely used across the state, eCCLIX is trusted by attorneys, title companies, examiners, surveyors, realtors, and appraisers.
DocAlert
DocAlert is a free service provided by the County through a partnership with SMLLC. This complimentary tool is designed to help protect property owners from potential fraud related to deeds, mortgages, and other encumbrances. Once enrolled, DocAlert monitors public filings and sends timely notifications when documents are recorded in your name.
Website Management
Software Management provides its eCCLIX customers a custom website design and secure hosting services specifically built for local government offices. Our solutions focus on accessibility, security, and ease of use, helping you better serve your constituents online.
We also work directly with the Commonwealth Office of Technology (COT) to implement .gov domains, ensuring your website meets state standards for government-hosted content—we handle it all.
Whether you’re launching a new site or updating an existing one, we deliver clean, modern websites that reflect the professionalism of your office and keep your public-facing services running smoothly.
eRecording
SMLLC offers seamless eRecording integration with the top national submitters, including Simplifile, CSC, ePN, Hopdox, and others. Our system is built to support efficient, secure, and automated acceptance of electronically submitted documents—ensuring faster turnaround times and reduced manual processing for County offices.
Through these integrations, we help streamline the recording process, improve accuracy, and provide a better experience for both staff and constituents.
Partner Logos:
Payables and POS
SMLLC’s Payables and POS applications work together to provide County offices with a full-picture, no-hassle solution for managing both income and expenses. Whether you’re handling daily transactions or prepping for audits and year-end reports, this combined system keeps your financial operations smooth, accurate, and compliant—without the headache.
With Payables, you can easily manage outgoing expenses, track due dates, print checks, and generate all the reports you need—from quarterly updates to financial status and local government reporting. It also ties right into your budget planning, so you always know where you stand.
On the flip side, POS makes it easy to track income and receivables, manage deposits, and produce daily reports. The two systems talk to each other, so your revenue collection and expense tracking are always in sync.
Highlights include:
- On-demand access to accounts payable and receivable data
- Automated check printing, reconciliation, and deposit slip generation
- End-of-day reporting and customizable financial reports
- Integrated budget processing and local government compliance
- Built-in tools for audits, reconciliation, and financial planning
In short, POS and Payables work hand in hand to make managing your office’s finances easier, faster, and more transparent—every day of the year.
Reporting
Software Management, LLC’s system uses standardized yet configurable reporting conventions, fixed and well-defined data fields, consistent date and time formats to support audit trails, and structured report outputs such as PDFs for official records and CSV exports for state and inter-agency integration, all aligned with Kentucky statutory, retention, and public-access requirements and supporting role-based reporting for operations including:
Highlights include:
- User-Configurable Views
- Standardized Indexing and Classification
- Compliance-Driven Reporting
DTAX
SMLLC’s DTAX (Delinquent Tax) application is a powerful, user-friendly system designed to manage and maintain delinquent property tax records with accuracy and efficiency.
Used by County offices across Kentucky, DTAX tracks key data, including bill number, tax year, owner information, address, secured parties, amounts owed and paid, payment dates, and a full breakdown of rates, penalties, and fees.
With its intuitive interface, DTAX simplifies the delinquent tax collection process while providing quick access to historical records—ensuring fast, reliable service for both staff and taxpayers.
Additionally, if your office utilizes this service, our team will notify the Kentucky Department of Revenue on your behalf.
SynTax
SMLLC’s SynTax (Synergy Tax) is a Local County Sheriff’s Tax Collection Software that provides a complete solution for managing the full tax collection cycle—from initial bill processing by the Sheriff’s Office to the transfer of delinquent accounts to the County Clerk.
The system streamlines tax bill generation, payment processing, and reporting, while also ensuring a smooth handoff of unpaid bills to the County Clerk’s Office for delinquent tax tracking and collection. This integrated approach improves accuracy, reduces manual effort, and enhances collaboration between county offices.
DTAX for County Attorney offices
DTAX for County Attorney Offices is an extension of SMLLC’s DTAX platform, designed to help County Attorneys efficiently manage their responsibilities in delinquent property tax enforcement. Fully integrated with the County’s DTAX system, it enables smooth coordination on foreclosures, litigation, and tax collection activities.
Highlights include:
- 30 and 60-day statutory letters.
- Optional letter printing and mailing services provided by SMLLC.
- Tools for setting up and managing payment plans.
- Real-time access to shared data with the other County Offices.
- Full tracking of account status, deadlines, and legal actions.
- DTAX County Attorney simplifies the process, enhances compliance, and keeps your office in control—while reducing administrative burden through optional print-and-mail support.
Credit Card Processing
SMLLC has partnered with One80 Payments to deliver a modern, fully integrated payment processing solution built for county offices. This partnership goes beyond traditional terminal providers—One80 is embedded directly into our platform, creating a seamless and future-ready experience.
Our solution supports all major forms of payment, including:
- Credit and debit cards
- Tap-to-pay, swipe, and chip (EMV) transactions
- Apple Pay, Google Pay, and Samsung Pay
With SMLLC managing equipment setup and integration, offices benefit from simplified onboarding, dedicated support, and a system that’s already aligned with our next-generation software launching in 2026.
By switching to One80 Payments today, your office gains a powerful, user-friendly payment solution—and is fully positioned for the future.
(This service is PII/PCI compliant)
Hardware Solutions
Every office has different needs, and we’re here to help you find the right fit. Whether it’s workstations, servers, scanners, printers, or point-of-sale equipment, we can consult with you to determine what best supports your operations. Our hardware solutions are built to work seamlessly with our software, giving you reliable, efficient, and secure systems that make day-to-day tasks easier.
County Clerk, Floyd County
Chris Waugh
“Even though we weren’t using their software, Floyd County turned to SMLLC when we needed a new plotter. They provided the hardware we needed quickly and efficiently, proving their commitment to helping offices like ours succeed.”
Disaster Recovery Solutions
Protecting your data is just as important as managing it. Our disaster recovery solutions ensure your office can quickly recover from unexpected events such as hardware failure, natural disasters, or cyber threats. We provide daily secured backups, recovery planning, and ongoing monitoring so you can have peace of mind knowing your records are safe, accessible, and protected — no matter what happens.
County Clerk, Graves County
Kim Gills
“In 2021, one of the worst tornadoes in Kentucky history damaged our courthouse beyond use. Thanks to the disaster recovery solutions in place, our data was ready to go as soon as we found a new office space. What could have been a devastating loss turned into a smooth recovery.”
Technology Partners
We’re more than just a software provider — we’re a long-term technology partner. Our team works closely with each office to understand challenges, streamline processes, and recommend solutions that meet today’s needs and support tomorrow’s growth. From system integrations to ongoing support, we take pride in being a trusted partner you can rely on for dependable technology and responsive service.
County Clerk, Warren County
Lynette Yates
“We were able to step in and ensure our phones worked seamlessly within our existing network. The support of Software Management helped make the transition smooth and easy, giving our office confidance that everything would run without disruption.”
Our Technology Partners
Imaging & Indexing
eRecording
Credit Card Processing
Branding & Web Hosting Management
Computers, Monitors & Servers
See Our Service In Action!
We are the ones who will guide you to the future.
Years of experience
We have been serving Kentucky since 1978.
Personal approach
We provide a true “one-stop shop” for Kentucky Counties.
Great support
Our Customer Support is intentionally structured to enhance success.
